As businesses move to the cloud, monthly software license costs (Google Workspace, Microsoft 365 and other SaaS) can quietly balloon. The key question: should you buy directly from the vendor, or through a local reseller?
Why software costs balloon
- Unused licenses: staff leave but their accounts keep billing.
- Wrong plan: paying for a premium tier while only using basic features.
- Foreign-currency payment: buying direct by international card adds conversion fees and makes VAT invoices hard.
- No periodic review: nobody tracks the licenses actually in use.
Reseller vs. buying direct
| Criteria | Direct from vendor | Through a reseller (like Viet Nis) |
|---|---|---|
| Payment | International card, foreign currency | VND, local bank transfer |
| VAT invoice | Difficult / foreign invoice | Valid VAT invoice |
| Price | List price | Often lower (Viet Nis −5%) |
| Support | English, international hours | Local language, direct support |
| Deployment & migration | Do it yourself | Setup & data migration help |
5 ways to optimize license costs
- Review regularly: remove unused accounts every quarter.
- Right-size the plan: not everyone needs the top tier — see Google Workspace / Microsoft 365 plans.
- Buy through a local reseller: better price, VND, VAT invoice.
- Pay annually: usually cheaper than monthly.
- Mix plans by staff type: office staff and field staff have different needs.
Viet Nis helps businesses review licenses and choose the optimal plan for free — typically saving 10–20% of annual software cost, on top of prices that are already 5% below list.
Optimize your software costs with Viet Nis
Google Workspace & Microsoft 365 — 5% below list, VND billing, VAT invoices, local support.
